Agency Schedule Detail

Authorization Number : 770-1721

Agency Series No. : SPR-3

Status : Active

Agency Web Link :

Agency : DOT

Confidential Description :

Division : DOT0200

Vital Description :

Section : DOT02003280

Record Title : Research Project Files

Revision : 3

Record Description : Project files contain original proposals, original agreements, original quarterly reports and correspondence (i.e. scope changes, additional time or money) and information relating to the general conduct of the project.

Retention Period	Retention Justification	Media Code	Method of Disposal
Records are kept in the active area for one year after the final report is received. After a years records are retained as completed projects in office filing cabinets for another two years.		Paper	Shred
After two years completed files are scanned and paper copies are destroyed. Scanned images are kept for another seven years for a total of 10 years.	Projects are retained for a total of ten years since many projects have multiple phases. One project may be completed, but an active project may still be using information obtained from the completed project.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Jenny Gams	Records Officer	4/17/2019 10:17:00 AM
Approved	Terri Dittmar	Record Administrator	4/18/2019 7:43:00 AM
Approved	Martin Meeks	State Auditor	4/25/2019 3:20:00 PM

Notes

Date	Reason	User