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Agency Schedule Detail

Authorization Number :  50670152
Agency Series No. :  CCC-020
Status :  Active
Agency Web Link : 
Agency :  CCC
Confidential Description :  This record series may contain confidential personal information, which may not be a matter of public records for purposes of R.C. 149.43. Additionally, per R.C. 109.57, information, data, and statistics gathered or disseminated through OHLEG are not public records, and such information is confidential and shall not be released or disseminated.
Division :  CCC
Vital Description : 
Section :  CCC
Record Title :  OHLEG Audit Logs
Revision :  1
Record Description :  This record series consists of Ohio Law Enforcement Gateway (OHLEG) audit logs, which are used to audit system security and use, and investigate the misuse of the OHLEG search engine. Audit logs capture the identity of the person performing the search, the IP address the search was conducted from, the time of the search, the search criteria entered for the search, and the documents or data viewed.
Retention Period Retention Justification Media Code Method of Disposal
After initial OHLEG search conducted, retain for 30 days, then convert to machine-readable format. Once machine-readable version is verified as an accurate copy, shred paper copies. Paper Shred
Retain for 8 years, after a case is considered closed, or the appeal period has expired, whichever is longer, then destroy. Required per OHLEG rules and regulations section 3.2, which specifically states audit logs shall be maintained for a minimum period of 8 years or a period equal to the Agency''''''''s internal record retention policy, whichever is greater. Additionally, per R.C. 2901.13, the statute of limitations for felony misuse is 6 years, however, legal proceedings could extend several years beyond that and date could be requested. Electronic Delete

Approvals

Status Name Title Date
Approved Lara Thomas Records Officer 3/15/2019 12:47:00 PM
Approved Terri Dittmar Record Administrator 3/18/2019 1:19:00 PM
Approved Fred Previts State Archivist 3/21/2019 4:34:00 PM

Notes

Date Reason User

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