Agency Schedule Detail

Authorization Number : 50670013

Agency Series No. : CCC-016

Status : Active

Agency Web Link :

Agency : CCC

Confidential Description : Criminal-record checks and physical-examination results are not public records under R.C. Chapter 149.

Division : CCC

Vital Description :

Section : CCC

Record Title : Pre-Hiring Documents

Revision : 1

Record Description : This record series consists of documents from the pre-hiring screening process related to individuals hired and individuals not hired by the agency, including: polygraph examinations, BCII/FBI criminal-record checks, and results of physical examinations.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain for one year or during the probationary period, whichever is longer, for individuals who are hired, then destroy. Retain for one year for individuals not hired, then destroy.		Electronic	Delete
Unless converted into electronic format that has been verified as an accurate copy, maintain paper format for one year or during the probationary period, whichever is longer, for individuals who are hired, then destroy. Unless converted into electronic format that has been verified as an accurate copy, maintain paper format for one year for individuals not hired, then destroy. Once converted into verified machine-readable format, if at all, shred paper copies.		Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Lara Thomas	Records Officer	3/15/2019 12:33:00 PM
Approved	Terri Dittmar	Record Administrator	3/18/2019 1:21:00 PM
Approved	Fred Previts	State Archivist	3/21/2019 4:26:00 PM

Notes

Date	Reason	User