| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Scan paper documents into electronic when received. Destroy paper documents after scanned images are checked for quality and completeness. | Paper | Shred | |
| Retain microfilm permanently. This will only apply to files created prior to the availability of electronic scanning and uploading. | The microfilm of the entire file should be kept for the period which the Department would need access to records to defend a claim brought under the Ohio Markable Title Act. Microfilm of documents that evidence the vesting of the title in the Department should be kept for as long as the Department owns the parcel pursuant to O.R.C. 117.49. (Since a microfilm cartridge may contain several projects with different dates, the microfilm should be kept permanently) | Microform | Permanent |
| Retain images of entire file for 40 years. Retain images that evidence the vesting of title to a parcel in the Department for as long as the Department owns the parcel. | The image of the entire file should be kept for the period which the Department would need access to records to defend a claim brought under the Ohio Markable Title Act. images of documents that evidence the vesting of the title in the Department should be kept for as long as the Department owns the parcel pursuant to O.R.C. 117.49. | Electronic | Delete |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Jim Lapczynski | Records Officer | 10/6/2022 8:36:31 AM |
| Approved | Terri Dittmar | Record Administrator | 10/11/2022 7:31:16 AM |
| Approved | Martin Meeks | State Auditor | 10/11/2022 8:07:17 AM |
| Approved | Fred Previts | State Archivist | 10/11/2022 12:00:59 PM |
| Date | Reason | User |
|---|