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Agency Schedule Detail

Authorization Number :  50750267
Agency Series No. :  505-00-06
Status :  Active
Agency Web Link : 
Agency :  ODM
Confidential Description :  Records may contain individual private Protected Health Information (PHI), Confidential Personal Information (CPI), Personally Identifiable Information (PII), or State Sensitive Information (SSI).
Division :  ODMOPER
Vital Description : 
Section :  ODMOPERNETM
Record Title :  Provider Network Management Records Retention
Revision :  1
Record Description :  The Provider Network Management system receives data from potential and current providers for enrollment, disenrollment, certification, revalidation, and credentialing purposes to be a Medicaid provider. This data contains information such as name, date of birth, social security number, driver''s license number, address and professional certification documents. The system also contains claims data and recipient eligibility and immunization records from other systems.
Retention Period Retention Justification Media Code Method of Disposal
Retain paper copies of all project deliverables, artifacts, training materials and other non-system records, until scanned into machine readable format. Paper copies not scanned shall be kept for 7 years and then destroyed. OAC 5160 Paper Shred
Three historical versions and one current version of machine readable formats of all project deliverables, artifacts, training materials and other non-system records should be maintained at any point of time, or 7 years, whichever comes first. OAC 5160 Electronic Erase

Approvals

Status Name Title Date
Approved Dennis Hawk Records Coordinator 3/1/2019 3:21:00 PM
Approved Lisa Stafford Records Officer 3/4/2019 9:30:00 AM
Approved Terri Dittmar Record Administrator 3/6/2019 7:42:00 AM
Approved Fred Previts State Archivist 3/7/2019 4:51:00 PM
Approved Martin Meeks State Auditor 3/11/2019 10:56:00 AM

Notes

Date Reason User

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