| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Retain 60 days after hardcopy is prepped, scanned (imaged), indexed and quality control is complete, and then destroy. | Agency legal counsel recommends a 10 year retention period because records can be involved in lengthy litigation and closed cases often serve as resource material for current cases. Also, the Federal Equal Employment Opportunity Commission has no time limit for disposition of complaints received thereby necessitating the retention of this agency files until case is settled at the Federal level. | Paper | Shred |
| Retain 10 years then destroy provided records are no longer of administrative or legal value. | Agency legal counsel recommends a 10 year retention period because records can be involved in lengthy litigation and closed cases often serve as resource material for current cases. Also, the Federal Equal Employment Opportunity Commission has no time limit for disposition of complaints received thereby necessitating the retention of this agency files until case is settled at the Federal level. | Electronic | Erase |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Dennis Hawk | Records Coordinator | 1/23/2024 11:47:33 AM |
| Approved | Katherine DuMond | Records Officer | 12/2/2024 3:37:23 PM |
| Approved | Terri Dittmar | Record Administrator | 12/3/2024 8:35:19 AM |
| Approved | Fred Previts | State Archivist | 12/3/2024 10:53:56 AM |
| Approved | Martin Meeks | State Auditor | 12/4/2024 9:12:02 AM |
| Date | Reason | User |
|---|