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Agency Schedule Detail

Authorization Number :  50750062
Agency Series No. :  406-01-01
Status :  Active
Agency Web Link : 
Agency :  ODM
Confidential Description :  These records may contain confidential constituent information protected by law.
Division :  ODMCHOS
Vital Description : 
Section :  ODMCHOSCA
Record Title :  Internal Investigation Records
Revision :  2
Record Description :  Records include correspondence documenting requests for investigating an employee and/or situation within the agency. May include requests for outside agency (i.e., Highway Patrol, Auditor, OIG, etc.) assistance and/or referrals for investigations. Records also include any and all documentation regarding the investigation (i.e., request, referrals, case notes, interviews, preliminary investigations, etc.). (Most documents are originals; some are copies.)Investigations may also contain confidential ODJFS constituent records regarding public assistance, foster care, unemployment compensation, health care, etc. which is protected by law.
Retention Period Retention Justification Media Code Method of Disposal
Retain until superseded, obsolete or replaced, then destroy Cases may be retained beyond 5 years because they can take up 2 years to reach the arbitration stage and are referenced to show the progression of discipline. Cases may also be referenced in cases filed before the federal courts. Electronic Erase
Retain in office 2 years after completion of investigation or decision not to investigate. Then, transfer to the Records Center for 5 years, then destroy. Cases may be retained beyond 5 years because they can take up 2 years to reach the arbitration stage and are referenced to show the progression of discipline. Cases may also be referenced in cases filed before the federal courts. Paper Shred

Approvals

Status Name Title Date
Approved Dennis Hawk Records Coordinator 5/2/2023 3:07:32 PM
Approved Terri Dittmar Record Administrator 5/11/2023 7:32:06 AM
Approved Fred Previts State Archivist 5/11/2023 11:04:27 AM
Approved Martin Meeks State Auditor 5/15/2023 3:11:10 PM

Notes

Date Reason User

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© 2025 - RIMS, State of Ohio