Agency Schedule Detail

Authorization Number : 50750273

Agency Series No. : 505-00-12

Status : Active

Agency Web Link :

Agency : ODM

Confidential Description : Records may contain individual private Protected Health Information (PHI) or Confidential Personal Information (CPI). As such, the records are deemed protected under federal HIPPA laws.

Division : ODMLEGL

Vital Description :

Section : ODMLEGLPRIN

Record Title : Long-Term Care Facility Overpayment Review (PPR)

Revision : 1

Record Description : The PPR work flow will produce documents up to and including correspondence (emails, documentation of phone calls, provider-produced records, certified mail), overpayment reports, spreadsheets documenting audit work, internal quality control reviews, and other documents necessary to carry out this process.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain in office until adjudication, then store in designated ODM records center for 7 years, then destroy.	ORC: 2913.40, ORC: 5164.57 and OAC:: 5160-3	Paper	Shred
Retain in office until adjudication, then store in designated ODM records center for 7 years, then destroy.	ORC: 2913.40, ORC: 5164.57 and OAC:: 5160-3	Electronic	Erase

Approvals

Status	Name	Title	Date
Approved	Dennis Hawk	Records Coordinator	5/2/2023 3:05:48 PM
Approved	Terri Dittmar	Record Administrator	5/11/2023 7:31:48 AM
Approved	Fred Previts	State Archivist	5/11/2023 10:58:07 AM
Approved	Martin Meeks	State Auditor	5/15/2023 3:16:40 PM

Notes

Date	Reason	User