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Agency Schedule Detail

Authorization Number :  50750028
Agency Series No. :  402-54-30
Status :  Active
Agency Web Link : 
Agency :  ODM
Confidential Description :   May include personal medical information of Medicaid recipients.
Division :  ODMOPER
Vital Description : 
Section :  ODMOPERMITS
Record Title :  Medicaid Check Adjustments (Fee for Service and Long Term Care Providers)
Revision :  1
Record Description :  Record contains history only adjustments as the result of the provider reimbursing Medicaid by a check beginning with a processing date of July 1, 2007 or after. It includes ODJFS adjustment request forms 6766 and 6767, and nursing facility payment and adjustment authorization forms 9400, check deposit records, copies of checks, and letters documenting overpayments. It may also include documents sent to and from the Attorney General’s Office, state and federal auditors or Surveillance and Utilization Review relative to the overpayment.
Retention Period Retention Justification Media Code Method of Disposal
Retain in office 6 months, then film or image by contract vendor. Destroy after quality review. Paper Shred
Retain master and duplicate microfilm for 7 years, then destroy provided state and federal audits are complete, audit reports are released and all discrepancies have been resolved. ORC.2913 Microform Shred
Retain master and duplicate images on compact disc for 7 years, then destroy provided state and federal audits are complete, audit reports are released and all discrepancies have been resolved. ORC.2913 Electronic Erase

Approvals

Status Name Title Date
Approved Dennis Hawk Records Coordinator 2/4/2019 4:16:00 PM
Approved Lisa Stafford Records Officer 2/6/2019 3:32:00 PM
Approved Terri Dittmar Record Administrator 2/7/2019 7:38:00 AM
Approved Fred Previts State Archivist 2/11/2019 10:50:00 AM
Approved Martin Meeks State Auditor 2/14/2019 3:20:00 PM

Notes

Date Reason User

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