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Agency Schedule Detail

Authorization Number :  50750026
Agency Series No. :  404-68-03
Status :  Active
Agency Web Link : 
Agency :  ODM
Confidential Description :   The identity of a Medicaid consumer is confidential information. The returned mail not only shows who is on Medicaid, but also the individual's address and case number.
Division :  ODMOPER
Vital Description : 
Section :  ODMOPERCLOP
Record Title :  Claims Closure Notices
Revision :  1
Record Description :  Two different notices were mailed out for claims closure and returned as undeliverable. The first notice stated that even though individual client Medicaid cases were closed, medical bill were still being paid through error. There was no need for repayment, but if the client wanted to continue to be eligible for Medicaid, he or she needed to contact the County Dept. of Job and Family Services by 5/4/01. The second prior notice was sent to the affected individuals stating that our records show that he or she had not applied for continuing Medicaid assistance and proposed to stop Medicaid on 7/13/01.
Retention Period Retention Justification Media Code Method of Disposal
Retain in office 1 year. Retain in approved Records Center for 4 years, and then destroy. No records series should be scheduled for destruction more than 5 years after its creation or 5 years after the close of a transaction of case file, or 5 years after an event without justification. Paper Shred

Approvals

Status Name Title Date
Approved Dennis Hawk Records Coordinator 2/4/2019 3:19:00 PM
Approved Lisa Stafford Records Officer 2/6/2019 3:28:00 PM
Approved Terri Dittmar Record Administrator 2/7/2019 7:36:00 AM
Approved Fred Previts State Archivist 2/11/2019 10:46:00 AM

Notes

Date Reason User

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