Agency Schedule Detail

Authorization Number : 50750045

Agency Series No. : 405-01-06

Status : Active

Agency Web Link :

Agency : ODM

Confidential Description :

Division : ODMLEGL

Vital Description :

Section : ODMLEGLCOPR

Record Title : Contract Administration Files

Revision : 2

Record Description : Requests for proposal (RFP) and contracts with medical providers, e.g. physicians, dentists, hospitals, ambulatory services, medical technical advisors and medical suppliers for services under the Medicaid program. Files include letterhead bids, vendor and evaluation criteria, contractor evaluation, vendor selection justification, copies of purchase orders and invoices, contractor reports and related correspondence.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain 2 years in office, 3 years in Records Center, then destroy.		Paper	Shred
Retain 5 years in office then destroy.		Electronic	Erase

Approvals

Status	Name	Title	Date
Approved	Dennis Hawk	Records Coordinator	1/24/2024 3:54:55 PM
Approved	Katherine DuMond	Records Officer	2/2/2024 1:36:54 PM
Approved	Terri Dittmar	Record Administrator	2/5/2024 3:34:16 PM
Approved	Fred Previts	State Archivist	2/6/2024 9:46:35 AM
Approved	Martin Meeks	State Auditor	2/6/2024 10:29:12 AM

Notes

Date	Reason	User