Agency Schedule Detail

Authorization Number : 50750178

Agency Series No. : ODM-HR-18

Status : Active

Agency Web Link :

Agency : ODM

Confidential Description : ORC 149.43

Division : ODMCHOS

Vital Description :

Section : ODMCHOSHURE

Record Title : Independent Medical Exam and Disability Separation Files

Revision : 1

Record Description : Independent medical examinations are requested for employees for a variety of medical conditions to determine if they are fit for duty. If the employee is determined to be unfit for work, involuntary disability separation paperwork is filed. Files include personal medical history, requests for leave, physician reports, board order, letter directing the employee to report to work or disability determination letter and related correspondence.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain in office 7 years and then destroy.	Files are referenced for investigations, litigation and disciplinary actions.	Paper	Shred
Retain in office 7 years and then destroy.	Files are referenced for investigations, litigation and disciplinary actions.	Electronic	Erase

Approvals

Status	Name	Title	Date
Approved	Dennis Hawk	Records Coordinator	2/1/2019 3:14:00 PM
Approved	Lisa Stafford	Records Officer	2/4/2019 11:43:00 AM
Approved	Terri Dittmar	Record Administrator	2/5/2019 7:38:00 AM
Approved	Fred Previts	State Archivist	2/6/2019 11:16:00 AM
Approved	Martin Meeks	State Auditor	2/11/2019 2:48:00 PM

Notes

Date	Reason	User