Agency Schedule Detail

Authorization Number : 50750172

Agency Series No. : ODM-PAY-01

Status : Active

Agency Web Link :

Agency : ODM

Confidential Description :

Division : ODMCHOS

Vital Description :

Section : ODMCHOSHURE

Record Title : Payroll Files

Revision : 1

Record Description : Record contains employment history, payroll earnings, and deduction information. May contain Personnel Action, Withholding Certificates, Payroll Deduction, Deferred Compensation, Health Care, Dental Care, Disability Application, and Request for Leave, Address Change, Payroll Record, and W2 Roster.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain electronically in Onbase for 7 years then destroy.	Files are referenced for investigations, litigation and disciplinary actions.	Electronic	Erase

Approvals

Status	Name	Title	Date
Approved	Dennis Hawk	Records Coordinator	2/4/2019 2:03:00 PM
Approved	Lisa Stafford	Records Officer	2/4/2019 2:43:00 PM
Approved	Terri Dittmar	Record Administrator	2/5/2019 7:34:00 AM
Approved	Fred Previts	State Archivist	2/6/2019 11:17:00 AM
Approved	Martin Meeks	State Auditor	2/11/2019 3:54:00 PM

Notes

Date	Reason	User