Agency Schedule Detail

Authorization Number : 11100652

Agency Series No. : Budget04

Status : Active

Agency Web Link :

Agency : TAX

Confidential Description :

Division : TAX1600

Vital Description :

Section : TAX1600

Record Title : Invoices (Accounts Payable Invoices)

Revision : 1

Record Description : Bill for goods shipped or services rendered. They are matched with Purchase Orders and receiving reports, and attached to vouchers for payment.

Retention Period	Retention Justification	Media Code	Method of Disposal
3 years plus current fiscal year. If scanned, retain for 6 months.	Many purchases and invoices include proof of ownership. CFO wants to ensure we have all documentation of purchase to cover standard warranty periods (usually 1-3 years).	Paper	Shred
3 years plus current fiscal year.	Many purchases and invoices include proof of ownership. CFO wants to ensure we have all documentation of purchase to cover standard warranty periods (usually 1-3 years).	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Alexis McKenna	Records Officer	1/28/2019 3:52:00 PM
Approved	Terri Dittmar	Record Administrator	1/29/2019 7:52:00 AM
Approved	Fred Previts	State Archivist	1/30/2019 1:06:00 PM
Approved	Martin Meeks	State Auditor	1/31/2019 3:39:00 PM

Notes

Date	Reason	User