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Agency Schedule Detail

Authorization Number :  11001644
Agency Series No. :  OTM-1
Status :  Active
Agency Web Link : 
Agency :  DAS
Confidential Description : 
Division :  DAS0400
Vital Description : 
Section :  DAS04000413
Record Title :  Employee Training Files
Revision :  0
Record Description :  Record of employee training, course offerings, and career development opportunities. Files include electronic applications, copies of transcripts, rosters, agendas, curricula, and course evaluation. Applications document individual training record used to register participants, listing each class attendee by name, working title, department, course title, hours and date of training session, and may include race,sex, and physically challenged entries which are voluntary. Course offerings include, but are not limited to, individual skill development, program operations, computer systems and software and management/supervisory development. Data is tracked throughout the employee''s tenure with the department. This schedule applies to records maintained in the enterprise Learning Management System (Ohio Learn) and within DAS-HRD, Office of Talent Management(OTM), Learning and Professional Development(LPD).
Retention Period Retention Justification Media Code Method of Disposal
Retain in office 7 years after employee terminates service with the department and then destroy. Data is used to track employee''s progress and development for promotion and other career opportunities. Paper Shred
Retain in office 7 years after employee terminates service with the department and then destroy. Data is used to track employee''s progress and development for promotion and other career opportunities. Electronic Delete

Approvals

Status Name Title Date
Approved Jane Kuzma Records Officer 1/24/2019 12:12:00 PM
Approved Terri Dittmar Record Administrator 1/25/2019 8:03:00 AM
Approved Martin Meeks State Auditor 1/28/2019 9:24:00 AM
Approved Fred Previts State Archivist 1/30/2019 12:44:00 PM

Notes

Date Reason User

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