Agency Schedule Detail

Authorization Number : 50750274

Agency Series No. : 404-65-25

Status : Active

Agency Web Link :

Agency : ODM

Confidential Description : OAC 5101: 1-1-03 Records contain Protected Health Information and/or Confidential Personal Information. Such records are protected by federal HIPAA and Ohio privacy laws.

Division : ODMOPER

Vital Description :

Section : ODMOPERCLOP

Record Title : Closed Tort Recovery Cases

Revision : 3

Record Description : Closed/settled Third Party Recovery cases handled by contractors. May contain Medical Histories, Authorization to gain medical history, signed approval documents (06613), and Unit correspondence, letters of settlement, copies of issued warrants, worksheets, and computer printouts of the recipient history profile.

Retention Period	Retention Justification	Media Code	Method of Disposal
All paper forms are now scanned or received in digital format. Retain 30 days after hard copy is imaged and quality review is complete, and then destroy.	OAC 5160-26-09.1 / ORC 5160.37	Paper	Shred
Retain in office for 1 year. Then transfer to the Records Center for 6 years. Destroy provided State and Federal audits are completed and released	OAC 5160-26-09.1 / ORC 5165.07	Electronic	Erase

Approvals

Status	Name	Title	Date
Approved	Dennis Hawk	Records Coordinator	1/29/2024 9:07:17 AM
Approved	Katherine DuMond	Records Officer	2/2/2024 1:42:44 PM
Approved	Terri Dittmar	Record Administrator	2/5/2024 3:35:43 PM
Approved	Fred Previts	State Archivist	2/6/2024 9:44:49 AM
Approved	Martin Meeks	State Auditor	2/6/2024 3:06:04 PM

Notes

Date	Reason	User