Agency Schedule Detail

Authorization Number : 10551696

Agency Series No. : 062-OAG-27

Status : Active

Agency Web Link :

Agency : AGO

Confidential Description : Contains personal private information and federal tax information protected by ORC 149.43, ORC 5703.21, 26 US Code § 6103, 26 US Code § 7213, and 26 US Code § 7431.

Division : AGOCL62

Vital Description : Information in these records may possibly be the only payment history for a debtor.

Section :

Record Title : Debt Account Files

Revision : 1

Record Description : Records tracking debts owed and payment history to client agencies collected by the Ohio Attorney General's Office per ORC 131.02. Records include, but are not limited to, details about the debt (findings for recovery, foreclosure, bankruptcy, crime victim, offer-in-compromise (OIC)), notes on actions related to account, financial profile of debtor, information on payments and adjustments, current balances, certification of account, liens, resolution and settlements, and liquor permits. May also contain litigation material like lien information, notes from client, attorney notes, and findings for recovery.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain up to 40 years unless otherwise specified by rule or client agreement, or 15 years if debt is satisfied, discharged, or canceled; whichever occurs first.	ORC 131.02(F)(2) allows the Attorney General to cancel unsatisfied claims 40 years from the date the claim is certified. The Attorney General may cancel claims prior to 40 years if a rule is adopted or agreement with the client agency is made to cancel the claim earlier.	Electronic	Delete
Retain up to 40 years unless otherwise specified by rule or client agreement, or 15 years if debt is satisfied, discharged, or canceled; whichever occurs first. If scanned and saved electronically, dispose of paper immediately.	ORC 131.02(F)(2) allows the Attorney General to cancel unsatisfied claims 40 years from the date the claim is certified. The Attorney General may cancel claims prior to 40 years if a rule is adopted or agreement with the client agency is made to cancel the claim earlier.	Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Nathan Owens	Records Officer	6/21/2022 1:53:10 PM
Approved	Terri Dittmar	Record Administrator	6/29/2022 7:28:30 AM
Approved	Fred Previts	State Archivist	6/29/2022 9:46:42 AM
Approved	Martin Meeks	State Auditor	6/30/2022 10:27:38 AM

Notes

Date	Reason	User