Agency Schedule Detail

Authorization Number : 17701650

Agency Series No. : OESS-09

Status : Active

Agency Web Link :

Agency : DOT

Confidential Description : N/A

Division : DOT1900

Vital Description : N/A

Section : DOT19002330

Record Title : Public Auction and Municipal Sales Records

Revision : 2

Record Description : This series contains documents relating to Public Auctions and Municipal Sales. Documents in this series may include, but are not limited to the following: Equipment listings, Reconciliation documents, Copies of receipts, Bid sheets, C.T.''''''''s, Computer records of sale, Bid cards, Sale receipts, AU-64''''''''s, etc. Paper copies are no longer kept. Records kept electronically on X Drive: X:\PM1\Auctions.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain electronically on X: Drive for a period of four years after sale date, then delete.	Information stored electronically; no longer keeping paper copies.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	James Mullins	Records Officer	9/18/2018 3:00:00 PM
Approved	Bunnie Jones	Record Administrator	10/12/2018 11:16:00 AM
Approved	Martin Meeks	State Auditor	10/15/2018 1:43:00 PM
Approved	Fred Previts	State Archivist	10/15/2018 3:52:00 PM

Notes

Date	Reason	User