Agency Schedule Detail

Authorization Number : 855-1159

Agency Series No. : Payroll15

Status : Active

Agency Web Link :

Agency : BWC

Confidential Description : Records contain social security numbers, employee ID numbers and banking/finanical information.

Division : BWCFDAD

Vital Description :

Section : BWCFDAD

Record Title : Employee Payroll Records

Revision : 1

Record Description : The Employee Payroll Records contain payroll information for BWC employees to be retained as part of their personnel records (i.e., retirement breakdowns, tax withholdings, payroll deductions, address changes, etc).

Retention Period	Retention Justification	Media Code	Method of Disposal
Scan into UDS – personnel files under payroll forms – verify the scanned image is readable, and then destroy.		Paper	Shred
Retain in UDS – personnel files under payroll forms for 7 years after employee’s date of separation from BWC, and then destroy.	DAS requires this type of information be retained 7 years after the employee separates from employment.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Kevin Frazier	Records Coordinator	9/10/2018 12:31:00 PM
Approved	Sarah Huffman	Records Officer	11/6/2018 8:29:00 AM
Approved	Jim Hoover	Record Administrator	11/16/2018 3:46:00 PM
Approved	Fred Previts	State Archivist	11/16/2018 3:50:00 PM
Approved	Martin Meeks	State Auditor	11/19/2018 8:27:00 AM

Notes

Date	Reason	User