Agency Schedule Detail

Authorization Number : 795-0943

Agency Series No. : FAC-02

Status : Active

Agency Web Link :

Agency : JFS

Confidential Description :

Division : JFSOEBS

Vital Description :

Section : JFSOEBS

Record Title : Vendor Service Contracts

Revision : 1

Record Description : Vendor contracts for services and purchases for State owned facilities that are bid formaintenance, janitorial, trash and snow removal, and lawn care. Files contain, but are not limited to, copies of invoices andcontracts, bid specifications and supporting documentation, estimates, and related correspondence. May also include vendorutility bills and cost summaries for Ohio Industries for the Handicapped.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain in office 6 years then destroy.	The statute of limitations for breach of contracts is six years in Ohio, pursuant to O.A.C. 2305.06.	Paper	Shred
Retain in office 5 years then destroy.	The statute of limitations for breach of contracts is six years in Ohio, pursuant to O.A.C. 2305.06.	Electronic	Erase

Approvals

Status	Name	Title	Date
Approved	Shelia Robinson	Records Officer	1/24/2024 12:33:57 PM
Approved	Terri Dittmar	Record Administrator	1/29/2024 11:09:37 AM
Approved	Fred Previts	State Archivist	1/30/2024 1:48:14 PM
Approved	Martin Meeks	State Auditor	2/1/2024 10:23:26 AM

Notes

Date	Reason	User