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Agency Schedule Detail

Authorization Number :  68550021
Agency Series No. :  BPAY - 34
Status :  Active
Agency Web Link : 
Agency :  BWC
Confidential Description :  The EFT Transfer Balancing Packet contains the claimant’s names, bank account numbers, amount of the fund transferred and social security numbers. 
Division :  BWCFDAD
Vital Description : 
Section :  BWCFDADBPAY
Record Title :  Daily EFT Transfer Balancing Packet
Revision :  7
Record Description :  The Daily Electronic Fund Transfer (EFT) Transfer balancing/reconciliation packet contains a listing of DocView reports for various systems. They reflect the number & dollars of electronic versus paper payments. The reports substantiate the total Automated Clearing House (ACH) totals by amount and count for debits and credits being transferred, for a given day. The packet also contains all the BWC/DAS Check & Fulfillment Logs with approval to mail paper warrants from DAS State Printing. Also contained is a list of payments (warrants & non-negotiable notices) pulled by DAS, for the day. The entire packet is scanned once the EFT transfers have occurred and paper warrants are mailed.
Retention Period Retention Justification Media Code Method of Disposal
Retain for 3 years after the date the EFT Authorization Forms have been scanned then destroy. Electronic Delete
Retain for 30 days after being scanned for quality assurance then destroy. Paper Shred

Approvals

Status Name Title Date
Approved Kevin Frazier Records Coordinator 7/24/2018 8:22:00 AM
Approved Sarah Huffman Records Officer 8/8/2018 2:08:00 PM
Approved Bunnie Jones Record Administrator 8/30/2018 11:02:00 AM
Approved Martin Meeks State Auditor 8/30/2018 11:34:00 AM
Approved Fred Previts State Archivist 8/30/2018 11:40:00 AM

Notes

Date Reason User

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