Agency Schedule Detail

Authorization Number : 855-0947

Agency Series No. : APAY-06

Status : Active

Agency Web Link :

Agency : BWC

Confidential Description :

Division : BWCFDAD

Vital Description :

Section : BWCFDADAPAY

Record Title : Vouchers and Invoices

Revision : 4

Record Description : The Vouchers and Invoices are records of payments for Accounts Payable including backup documentation. Backup documentation may include invoices Intra-State Transfer Vouchers, Out-of-State Travel Requests, Travel Expense Reports, Employee Tuition Reimbursement Records, Miscellaneous Expenses, Delivery and Packing slips, Procurement Card Logs, applications, and related documents for replacement warrants never received, lost, or stolen.

Retention Period	Retention Justification	Media Code	Method of Disposal
Scan documents into the appropriate repository, verify dcouments for accuracy, then destroy.		Paper	Shred
To be retained in the Finance Department for two (2) years, audited, held for the audit report release, and then delete.		Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Kevin Frazier	Records Coordinator	7/18/2018 3:45:00 PM
Approved	Sarah Huffman	Records Officer	8/8/2018 2:16:00 PM
Approved	Bunnie Jones	Record Administrator	9/7/2018 2:25:00 PM
Approved	Fred Previts	State Archivist	9/10/2018 12:57:00 PM
Approved	Martin Meeks	State Auditor	9/10/2018 2:15:00 PM

Notes

Date	Reason	User