Agency Schedule Detail

Authorization Number : 855-1163

Agency Series No. : ADMPRO10

Status : Active

Agency Web Link :

Agency : BWC

Confidential Description : Folders may contain proprietary information from vendors.

Division : BWCFDAD

Vital Description :

Section : BWCFDADPRCH

Record Title : Cancelled Bids

Revision : 1

Record Description : Cancelled Bids include any proposals received from a vendor responding to a Request for Proposal (RFP) or Invitation to Bid (ITB) where the RFP or ITB was canceled and not awarded. Any proposal documentation received from a prospective vendor as well as the bid folder documentation generated from a cancelled bid.

Retention Period	Retention Justification	Media Code	Method of Disposal
When the Bid is cancelled; retain for 90 days, and then destroy.		Paper	Shred
Retain on the Procurement I;/drive when bid is cancelled; retain for 90 days, and then destroy		Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Kevin Frazier	Records Coordinator	7/18/2018 3:22:00 PM
Approved	Sarah Huffman	Records Officer	8/8/2018 2:17:00 PM
Approved	Bunnie Jones	Record Administrator	9/7/2018 2:23:00 PM
Approved	Fred Previts	State Archivist	9/10/2018 12:51:00 PM
Approved	Martin Meeks	State Auditor	9/10/2018 2:01:00 PM

Notes

Date	Reason	User