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Agency Schedule Detail

Authorization Number :  100-0068
Agency Series No. :  COA-07
Status :  Active
Agency Web Link : 
Agency :  DAS
Confidential Description :   
Division :  DAS0600
Vital Description : 
Section : 
Record Title :  Closed Grievance Files - Settled, Withdrawn, Expired
Revision :  4
Record Description :  The paper series of any discipline, issue or WOC case may include of a grievance appeal sheet and grievance form from the grievant, OCB computerized I.D. sheet, agency Step 3 answer, copy of OCB Step 4 answer, certified receipt and return reply card, and arb. request from union. Other documentation may include witness interviews, termination reviews and other data pertinent to the case. Settled cases contain a copy of the settlement signed by grievant or his union rep and OCB. Withdrawn cases contain a copy of the settlement signed by grievant or his union rep and OCB. Expired cases contain documentation signed by OCB verifying expiration of time lines. The electronic series consists of a grievance form from the grievant, agency and/or Alternative Dispute Resolution(ADR) response(s) and applicable closing paperwork and other attachments added by the grievant and agency responders.
Retention Period Retention Justification Media Code Method of Disposal
Keep onsite for seven years from date closed, then destroy. Necessary as a reference in future contract negotiations. Paper Shred
After review by agency coordinator, destroy records seven years from closure date. Necessary as a reference in future contract negotiations. Electronic Erase

Approvals

Status Name Title Date
Approved Jane Kuzma Records Officer 6/20/2018 8:29:00 AM
Approved Bunnie Jones Record Administrator 7/11/2018 3:31:00 PM
Approved Martin Meeks State Auditor 7/12/2018 11:52:00 AM
Approved Fred Previts State Archivist 7/17/2018 10:35:00 AM

Notes

Date Reason User

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