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Agency Schedule Detail

Authorization Number :  879-0023
Agency Series No. :  VIO-04
Status :  Active
Agency Web Link : 
Agency :  COS
Confidential Description :   
Division : 
Vital Description :  Provides inspection history for licensed businesses in the State of Ohio.
Section : 
Record Title :  INSPECTION REPORTS
Revision :  3
Record Description :  Records include data entered into agency based system to record and create inspection reports on schools, individuals, salons, and barbershops inspected by state inspectors such as: inspection finding, violations/warnings given, salon/barbershop name, ID number, and signature of salon/barbershop owner or manager or data converted from Salesforce system into a searchable archive format upon replacement of Salesforce system. Record series includes paper copies created and data created and maintained as part of the salon/barbershop inspection record. Record series includes all records retained as of 1/21/2018 form Series 50040002, agency series BRB-877004. As of 01/21/2018 the State Cosmetology and Barber Board processes and retains all records from the Ohio State Barber Board per the enactment of H.B. 49.
Retention Period Retention Justification Media Code Method of Disposal
Paper versions of inspection report will be maintained until scanned as part of administrative case file and hold no further administrative value. Paper Shred
Salesforce system data shall be retained for five years after creation date of the inspection record or until the salesforce system is discontinued and data is converted to a searchable archive format. Archive data shall be maintained for five years after the creation date of the inspection record. Emailed copies of inspection reports are held until replaced by signed paper copy and then erased. Electronic Erase

Approvals

Status Name Title Date
Approved Jared Yee Records Officer 7/27/2021 2:47:04 PM
Approved Terri Dittmar Record Administrator 7/28/2021 7:54:52 AM
Approved Martin Meeks State Auditor 7/28/2021 11:16:53 AM
Approved Fred Previts State Archivist 8/2/2021 5:22:43 PM

Notes

Date Reason User

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