| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Successful Proposals Retain entire proposal(s) in BWC Procurement for two (2) years after contract begins, then shred all but original signed Cover Page or Cover Letter. Retain original signed Cover Page or Cover Letter and move to offsite storage two (2) years after contract begins. Total retention period for original signed Cover Page or Cover Letter: Goods- for the length of the contract plus 5 years; Services- for the length of the contract plus 9 years, then shred. Non-Successful Proposals Retain entire proposal(s) for 1 year, then shred. | Possible litigation and audit purposes. | Paper | Shred |
| Non-Successful Proposals Retain entire proposal(s) for 1 year, then shred. Successful Proposals Retain entire proposal(s) in Procurement UDS for: Goods- for the length of the contract plus 5 years; Services- for the length of the contract plus 9 years, then delete. Non-Successful Proposals Retain entire proposal(s) in Procurement UDS for 1 year, then delete. | Possible litigation and audit purposes. | Electronic | Delete |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Jeff Hitch | Records Coordinator | 2/6/2018 10:36:00 AM |
| Approved | Melissa Roach | Records Officer | 2/22/2018 8:45:00 AM |
| Approved | Bunnie Jones | Record Administrator | 3/9/2018 3:10:00 PM |
| Approved | Martin Meeks | State Auditor | 3/12/2018 9:00:00 AM |
| Approved | Fred Previts | State Archivist | 3/12/2018 1:17:00 PM |
| Date | Reason | User |
|---|