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Agency Schedule Detail

Authorization Number :  10551671
Agency Series No. :  071-OAG-07
Status :  Active
Agency Web Link : 
Agency :  AGO
Confidential Description :  Personally identifiable information, financial information, tax returns, attorney work product, attorney/client privileged (ORC 149.43)
Division :  AGOEE71
Vital Description : 
Section : 
Record Title :  Civil Case Files
Revision :  0
Record Description :  Documents enforcement and non-enforcement litigation including, but not limited to, legal action against environmental violations, breaches of contract, civil rights disputes, and negligence cases brought against the state. Joint Federal Enforcement Actions fall within this series as well. Records include, but are not limited to, complaints, correspondence, referral documents, investigative material, research, pleadings, memorandum, affidavits, motions, judgments, discovery, evidence, transcripts, attorney/work product, environmental analyses, settlements and negotiation documents, hearing and deposition materials, and consent orders/decrees. May possibly include ledger of funds owed/balances, payment schedules, checks received, deposit slips, payment demand letters, and satisfaction of judgment letters.
Retention Period Retention Justification Media Code Method of Disposal
Retain 10 years from case closing or 1 year if consent order is terminated, then destroy if of no historical value to State Archives. Needed for pattern analysis and investigative purposes. If consent order terminated, it has been verified that terms of order have been completed and client agency has nothing more to pursue. Electronic Delete
Retain 10 years from case closing or 1 year if consent order is terminated, unless scanned and saved electronically, then destroy if of no historical value to State Archives. Needed for pattern analysis and investigative purposes. If consent order terminated, it has been verified that terms of order have been completed and client agency has nothing more to pursue. Paper Shred

Approvals

Status Name Title Date
Approved Nathan Owens Records Officer 12/5/2017 10:31:00 AM
Approved Bunnie Jones Record Administrator 12/5/2017 2:38:00 PM
Approved Fred Previts State Archivist 12/6/2017 11:03:00 AM
Approved Martin Meeks State Auditor 12/7/2017 10:30:00 AM

Notes

Date Reason User

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