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Agency Schedule Detail

Authorization Number :  855-1056
Agency Series No. :  SELF/SIDN
Status :  Active
Agency Web Link : 
Agency :  BWC
Confidential Description :  Contains EIN codes and financial information 
Division :  BWCRKAD
Vital Description : 
Section :  BWCRKADSELF
Record Title :  Self Insured Identification Number (SIDN) Application File
Revision :  2
Record Description :  The SIDN (Self Insured Identification Number) is a number assigned to a new application used by employers applying for new self insured coverage. Then a file is created which includes the application. Then the Self Insured department reviews the file for approval for self insurance coverage. If the file is approved it is assigned a BWC policy number. The information contained in the file are as follows: SI-6 Application, SI-6 page 2, SI-38 Unconditional Contract Guaranty, SI-8 Rehab Opt Out form, SI-41 Handicap Opt Out form, SI-44 Claims Reimbursement Opt Out form, SI-16 Buyout Agreement, Medical Management Questionaire, Financial statements, Secretary of State Certificate and a Safety Manual.
Retention Period Retention Justification Media Code Method of Disposal
Retain until a policy number is created for the SIDN Application file, then once scanned into UDS (Universal Document Service) destroy as confidential. Paper Shred
Retain in UDS (Universal Document Service) until the file is cancelled or files bankruptcy, then retain for 15 years, then destroy. Possible litigation or dispute. Electronic Delete

Approvals

Status Name Title Date
Approved Jeff Hitch Records Coordinator 1/29/2018 10:44:00 AM
Approved Melissa Roach Records Officer 2/22/2018 8:47:00 AM
Approved Bunnie Jones Record Administrator 3/9/2018 3:10:00 PM
Approved Martin Meeks State Auditor 3/12/2018 8:55:00 AM
Approved Fred Previts State Archivist 3/12/2018 1:18:00 PM

Notes

Date Reason User

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