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Agency Schedule Detail

Authorization Number :  10551665
Agency Series No. :  OW-AGO-28
Status :  Active
Agency Web Link : 
Agency :  AGO
Confidential Description : 
Division :  AGOAGOW
Vital Description : 
Section :  AGOAGOW
Record Title :  Security Training Records
Revision :  0
Record Description :  Materials and information related to presentations, trainings, and workshops developed and/or conducted by AGO staff concerning issues of security compliance to state and federal regulations, such as protecting "Federal Tax Information (FTI)", "Criminal Justice Information (CJI)", or information protected by the "Health Insurance Portability and Accountability Act of 1996 (HIPAA)". Records include, but are not limited to, presentations, handouts, reference materials used to develop trainings, logistical arrangements, correspondence, copies of contracts, agreements and/or payment information, evaluations, registration forms, and attendance documentation.
Retention Period Retention Justification Media Code Method of Disposal
Retain 6 years, provided audited. Several federal regulations require these records be retained for auditing purposes. The longest of these retention requirements is HIPAA (45 CFR §164.316(b)(2)(i)) which is a 6 year retention period. Electronic Delete
Retain 6 years, provided audited, unless scanned and saved electronically. Several federal regulations require these records be retained for auditing purposes. The longest of these retention requirements is HIPAA (45 CFR §164.316(b)(2)(i)) which is a 6 year retention period. Paper Shred

Approvals

Status Name Title Date
Approved Nathan Owens Records Officer 10/27/2017 4:24:00 PM
Approved Bunnie Jones Record Administrator 11/1/2017 10:32:00 AM
Approved Fred Previts State Archivist 11/2/2017 10:22:00 AM
Approved Martin Meeks State Auditor 11/2/2017 3:00:00 PM

Notes

Date Reason User

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