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Agency Schedule Detail

Authorization Number :  125-0033
Agency Series No. :  erb-01
Status :  Active
Agency Web Link : 
Agency :  ERB
Confidential Description :   We are asking that certain documents be kept electronically permanently due to statistical data and historical purposes. For example, in Representation it gives a historical perspective that is useful when creating a new employee organization, voting in a new employee organization, etc.
Division : 
Vital Description :  The materials that are asked to be kept permanently in the ULP section is used by our investigators as citations to cases/and to see historically how SERB has handled investigations in the past. All of the documents that we are requesting be kept permanently in electronic format, are integral to business at the agency, as we use records from the formation of the agency.
Section : 
Record Title :  Case Files
Revision :  1
Record Description :  Files containing information relative to specific petitions or requests submitted to the agency. Information includes, initial petitions, correspondence to and from parties, investigation materials, requests for information, and case disposition information.
Retention Period Retention Justification Media Code Method of Disposal
Unfair Labor Practice (ULP) Case documents will be destroyed one (1) year and forty-five (45) days for the date of case closure. The only documents excluded from destruction are the ULP initial charge, the Investigator''s Memorandum, and the Board Directive; they are maintained permanently by the agency. ULP Case audio files, cases with probable cause findings, or board opinions are retained permanently due to public inquiries and statistical data. Representation (REP) cases are retained permanently due to public inquires and statistical data. Mediation (MED) cases will be destroyed one (1) year and forty-five (45) days from the date of case closure. MED case Notice to Negotiate, Fact Finding Reports, Conciliation Awards, Board Directives, and Board Opinions are retained permanently due to public inquiries and statistical data. ULP, MED, REP cases appealed to reviewing court are retained permanently due to public inquiries and statistical data. Electronic Delete
Entire file is retained for one (1) year and forty-five (45) days after case closure, then destroy. Entire file is retained for one (1) year and forty-five (45) days after case closure, then destroy. Paper Wastepaper
ULP cases dating back further than 1995, destroyed in 2016. ULP cases dating back further than 1995, destroyed in 2016. Microform Trash

Approvals

Status Name Title Date
Approved Shane Trace Records Officer 10/19/2017 11:07:00 AM
Approved Bunnie Jones Record Administrator 10/26/2017 1:28:00 PM
Approved Martin Meeks State Auditor 10/26/2017 1:59:00 PM
Approved Fred Previts State Archivist 10/26/2017 3:30:00 PM

Notes

Date Reason User

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