Agency Schedule Detail

Authorization Number : 855-1151

Agency Series No. : Budget 49

Status : Active

Agency Web Link :

Agency : BWC

Confidential Description :

Division : BWCFDAD

Vital Description :

Section : BWCFDADBUDG

Record Title : Agency Budget Month End Reports

Revision : 2

Record Description : The Agency Budget Month End Reports break down all monthly expenditures for the agency. The Agency Budget Month End Reports include the following reports: Monthly reports (produced in Oracle Financials), Expenditure and Encumbrance reports, Monthly charge backs, Mass Allocation reports, Forecast reports, Variance reports, Reconciliation reports, Budget change log books, Overtime/Payroll recap reports, Month end analysis and Project reports.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain balancing and supporting documentation for the current year and one (1) fiscal year in the Budget Unit – then destroy.		Paper	Recycle
Retain the current fiscal year and three (3) prior fiscal years on the Budget SharePoint site – then destroy.		Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Jeff Hitch	Records Coordinator	8/3/2017 4:15:00 PM
Approved	Melissa Roach	Records Officer	8/9/2017 1:10:00 PM
Approved	Bunnie Jones	Record Administrator	8/9/2017 4:09:00 PM
Approved	Martin Meeks	State Auditor	8/10/2017 3:06:00 PM
Approved	Fred Previts	State Archivist	8/11/2017 1:57:00 PM

Notes

Date	Reason	User