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Agency Schedule Detail

Authorization Number :  10551655
Agency Series No. :  058-OAG-27
Status :  Active
Agency Web Link : 
Agency :  AGO
Confidential Description :  ORC 109.28 (investigation file is exempt, except for complaint)
Division :  AGOCF58
Vital Description : 
Section : 
Record Title :  Investigative Case Files
Revision :  0
Record Description :  Documents compiled to make a determination as to whether an investigation is warranted and any subsequent documents gathered during an investigation or created in the course of litigating a court case. Can include, but is not limited to complaints, information on the charitable organization, narratives detailing specifics of the matter, supporting documentation (interviews, background checks, reports, etc.), and an explanation of the final determination to close the investigation or proceed to litigation. Investigations that culminate in legal cases may also include but not be limited to the complaint, legal documents, investigative materials, internal memos, correspondence, pleadings, attorney notes, research, attorney work product, license applications, examiner reports, adjudications, and transcripts.
Retention Period Retention Justification Media Code Method of Disposal
Retain 7 years after case closed. Needed to fulfill statutory duties for the Office as appointed regulators; enforce charitable organization, fund-raising, BINGO and gambling laws; keep track of organizations'' activities; establish fact patterns in ongoing and future investigations. Electronic Delete
Retain 7 years after case closed, unless scanned and saved electronically. Needed to fulfill statutory duties for the Office as appointed regulators; enforce charitable organization, fund-raising, BINGO and gambling laws; keep track of organizations'' activities; establish fact patterns in ongoing and future investigations. Paper Shred

Approvals

Status Name Title Date
Approved Nathan Owens Records Officer 7/18/2017 12:59:00 PM
Approved Bunnie Jones Record Administrator 7/31/2017 10:47:00 AM
Approved Fred Previts State Archivist 7/31/2017 4:37:00 PM
Approved Martin Meeks State Auditor 8/3/2017 1:56:00 PM

Notes

Date Reason User

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© 2025 - RIMS, State of Ohio