Agency Schedule Detail

Authorization Number : 887-0091

Agency Series No. : 887-0031

Status : Active

Agency Web Link :

Agency : PRX

Confidential Description : CONTAIN DOB'S AND SSN'S

Division : PRXLISC

Vital Description :

Section : PRXLISC

Record Title : Pharmacist Files

Revision : 3

Record Description : (A) These files are used to administer and enforce the provisions and requirements of Chapters 3715, 3719, 4729, and 2925 of the Revised Code. The principle purpose of these files is for the enforcement of the Pharmacy Practice Act, the laws governing the legal distribution of drugs in Ohio and provide a standard automated processing procedure for issuance and renewal of pharmacist licenses. (B) These files contain information on the status of Ohio Pharmacists with respect to: (1) Personal and employment records; (2) Professional records (academic and experience); (3) Public legal records.

Retention Period	Retention Justification	Media Code	Method of Disposal
Paper: Retain in agency until scanned, unless 3 years after a lapse or failed to renew then shred.	Files are maintained for life of the license because license is renewed yearly and various documents need to be kept such as original application, change of responsible persons forms, criminal BCI checks, transcripts, change of address applications, change of name applications, and Board Action documents.	Paper	Shred
Electronic: Retain on server for 3 years after lapse or failed to renew then delete.	Files are maintained for life of the license because license is renewed yearly and various documents need to be kept such as original application, change of responsible persons forms, criminal BCI checks, transcripts, change of address applications, change of name applications, and Board Action documents.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Kathryn Lewis	Records Officer	12/14/2022 1:46:46 PM
Approved	Terri Dittmar	Record Administrator	12/16/2022 1:57:18 PM
Approved	Fred Previts	State Archivist	12/16/2022 2:31:49 PM
Approved	Martin Meeks	State Auditor	12/21/2022 11:48:01 AM

Notes

Date	Reason	User