Agency Schedule Detail

Authorization Number : 200-0513

Agency Series No. : EDU-DEPT03

Status : Active

Agency Web Link :

Agency : EDU

Confidential Description :

Division : EDUDEPT

Vital Description :

Section : EDUDEPT

Record Title : Federal Grant Files

Revision : 3

Record Description : All records concerning federal grants to state agencies which document the expenditure of federal monies. Can include, but may not be limited to, grant applications and supporting documentation, financial reports and monitoring reports.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain for 3 biennia plus current year (total 8 years) and until audited by State Auditor, audit report released, and audit resolutions issued or resolved.	6-year Grant period plus 2-year limit for state and federal audits, reports, and audit resolutions to be issued or resolved. Files are maintained for audit purposes as mandated by federal granting agencies and to document project outcomes.	Paper	Shred
Retain for 3 biennia plus current year (total 8 years) and until audited by State Auditor, audit report released, and audit resolutions issued or resolved.	6-year Grant period plus 2-year limit for state and federal audits, reports, and audit resolutions to be issued or resolved. Files are maintained for audit purposes as mandated by federal granting agencies and to document project outcomes.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Yvonne Harris	Records Officer	7/22/2021 9:46:16 AM
Approved	Terri Dittmar	Record Administrator	7/26/2021 9:17:26 AM
Approved	Martin Meeks	State Auditor	7/27/2021 8:18:28 AM
Approved	Fred Previts	State Archivist	7/27/2021 4:05:38 PM

Notes

Date	Reason	User