Agency Schedule Detail

Authorization Number : 10551638

Agency Series No. : ITS-OAG-02

Status : Active

Agency Web Link :

Agency : AGO

Confidential Description : Contains login credentials.

Division : AGODS76

Vital Description : Login credentials and information may be needed quickly to get services up and running in the wake of a disaster.

Section : AGODS76

Record Title : Non-AGO Employee System Access Policy Acknowledgement Forms

Revision : 0

Record Description : Documents, agreements, policy acknowledgements and needed resources for Non-AGO employees and their employers when they are hired to complete contracted work requiring access to AGO systems. Information can include, but is not limited to, information about the non-AGO user and their employer, and information on related AGO contract and/or AGO ITS Work Order number they are assigned to.

Retention Period	Retention Justification	Media Code	Method of Disposal
7 years from the end of contract or account, whichever is later.	IRS1075 publication requires audit records to be retained for 7 years. These records should be in line with that for use for after the fact investigations of security incidents. In order to be able to enforce this agreement against someone who may have caused such an incident, agreements should be retained for 7 years as well.	Electronic	Delete
7 years, or until converted to electronic format, whichever comes first.	IRS1075 publication requires audit records to be retained for 7 years. These records should be in line with that for use for after the fact investigations of security incidents. In order to be able to enforce this agreement against someone who may have caused such an incident, agreements should be retained for 7 years as well.	Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Nathan Owens	Records Coordinator	1/26/2017 1:20:00 PM
Approved	Pari Swift	Records Officer	1/26/2017 1:23:00 PM
Approved	Bunnie Jones	Record Administrator	2/7/2017 8:05:00 AM
Approved	Martin Meeks	State Auditor	2/7/2017 1:50:00 PM
Approved	Fred Previts	State Archivist	2/21/2017 11:04:00 AM

Notes

Date	Reason	User