| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Retain 1 year after discontinuance of system or application and/or until the system or application data is transferred to a new structure or format, and then destroy. | When applications are converted / transferred to a new structure or format in the new application, the infrastructure of the old application is dismantled & software licensing is terminated leaving no ability to read/access the records on the old system. If the records were all transferred to a new structure/format there is no need to read/access the old structure/format. | Electronic | Delete |
| Retain 1 year after discontinuance of system or application and/or until the system or application data is transferred to a new structure or format, and then destroy. | When applications are converted / transferred to a new structure or format in the new application, the infrastructure of the old application is dismantled & software licensing is terminated leaving no ability to read/access the records on the old system. If the records were all transferred to a new structure/format there is no need to read/access the old structure/format. | Paper | Recycle |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Jeff Hitch | Records Coordinator | 4/17/2017 4:15:00 PM |
| Approved | Melissa Roach | Records Officer | 4/18/2017 1:37:00 PM |
| Approved | Bunnie Jones | Record Administrator | 4/24/2017 3:13:00 PM |
| Approved | Fred Previts | State Archivist | 4/27/2017 2:46:00 PM |
| Approved | Martin Meeks | State Auditor | 4/28/2017 9:25:00 AM |
| Date | Reason | User |
|---|