Retention Period | Retention Justification | Media Code | Method of Disposal |
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Surveys from 2008 and prior to be held for 2 years in office; 15 years at Records Center. Surveys from 2009 and later to be held for 30 days after uploading to UDS and image is confirmed, then shredded | The survey could be alleged to have affected an MCO ability to retain/gain employers during the open enrollment which would subsequently affect their payments under the contract. Must be retained for the life of the contract which is 17 years on 2008 and prior. 2009 and later benefit from an update to O.R.C. 2305.06 that has cut the retention period to 8 years, plus 1 for Legal reasons, 9 years total. | Paper | Shred |
Surveys from 2009 and later to be held for 9 years. | The survey could be alleged to have affected an MCO ability to retain/gain employers during the open enrollment which would subsequently affect their payments under the contract. Must be retained for the life of the contract which is 17 years on 2008 and prior. 2009 and later benefit from an update to O.R.C. 2305.06 that has cut the retention period to 8 years, plus 1 for Legal reasons, 9 years total. | Electronic | Delete |
Status | Name | Title | Date |
---|---|---|---|
Approved | Jeff Hitch | Records Coordinator | 4/17/2017 4:09:00 PM |
Approved | Melissa Roach | Records Officer | 4/20/2017 8:05:00 AM |
Approved | Bunnie Jones | Record Administrator | 4/24/2017 3:20:00 PM |
Approved | Martin Meeks | State Auditor | 4/27/2017 9:21:00 AM |
Approved | Fred Previts | State Archivist | 4/27/2017 2:45:00 PM |
Date | Reason | User |
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