Agency Schedule Detail

Authorization Number : 725-0137

Agency Series No. : 750-FLT-001

Status : Active

Agency Web Link :

Agency : DNR

Confidential Description :

Division : DNR750

Vital Description :

Section :

Record Title : Motor Vehicle Fuel, Oil & Other Lubricants Used

Revision : 2

Record Description : This series contains records generally associated with fuel, oil, and other lubricant usage in highway and non-highway equipment, including, but not limited to: trucks, autos, ATVs, tractors, mowers, and other motorized equipment. The records include: internal fuel transaction logs, internal oil and other lubricant usage logs, and fuel receipts.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain 2 years after the State-wide financial statement audit and Agency/Departmental-wide audit are conducted by the State Auditor, unless they are scanned and saved in an electronic format. After these documents are scanned and saved in an electronic format, the paper copy may be destroyed.		Paper	Shred
Retain 2 years after the State-wide financial statement audit and Agency/Department-wide audit are conducted by the State Auditor, then destroy.		Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Summer Plantz	Records Officer	1/5/2021 4:03:07 PM
Approved	Keith McClaskey	Records Viewer	1/7/2021 8:29:27 AM
Approved	Terri Dittmar	Records Coordinator	1/7/2021 9:43:20 AM
Approved	Fred Previts	State Archivist	1/7/2021 10:17:58 AM
Approved	Martin Meeks	State Auditor	1/11/2021 3:32:03 PM

Notes

Date	Reason	User