Agency Schedule Detail

Authorization Number : 200-0546

Agency Series No. : EDU-FR-03

Status : Active

Agency Web Link :

Agency : EDU

Confidential Description : Student name, address and student identification (SSDI) may be referenced in the documentation.

Division : EDU221

Vital Description :

Section :

Record Title : FTE (Full-time Equivalent) Review Data

Revision : 1

Record Description : Includes, appointment letters, working papers for an external audit, and the final copy of the FTE Reviews of the Community Schools conducted by the Area Coordinators.

Retention Period	Retention Justification	Media Code	Method of Disposal
Recommended Retention PeriodAfter final review, all records shall be stored at the Ohio Department of Education (central office) for the remainder of the retention period. Retain six (6) years after final review conducted by Area Coordinators, then destroy.Paper copies-6 years - then destroy.	The FTE review is conducted every five years. Retain an additional year for reference, comparison and administrative purposes.	Paper	Shred
Recommended Retention PeriodAfter final review, all records shall be stored at the Ohio Department of Education (central office) for the remainder of the retention period. Retain six (6) years after final review conducted by Area Coordinators, then destroy.Electronic- 6 years - then delete.	The FTE review is conducted every five years. Retain an additional year for reference, comparison and administrative purposes.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Yvonne Harris	Records Officer	8/30/2021 3:20:13 PM
Approved	Terri Dittmar	Record Administrator	8/31/2021 2:35:34 PM
Approved	Martin Meeks	State Auditor	9/1/2021 8:18:42 AM
Approved	Fred Previts	State Archivist	9/1/2021 2:29:01 PM

Notes

Date	Reason	User