Agency Schedule Detail

Authorization Number : 195-0309

Agency Series No. : DEV-AUD-01

Status : Active

Agency Web Link :

Agency : DEV

Confidential Description :

Division :

Vital Description :

Section :

Record Title : AUDIT FILES AND SINGLE AUDIT REPORTS

Revision : 1

Record Description : Includes, but is not limited to, audit reports completed by either the Auditor of State or private accounting firms, with supporting papers from our review of the reports, related correspondence, sub-grantee application, grant contract and amendments, budget data, list of reimbursements by state, contracts entered into by grantee, financial report from grantee, audit information, indirect cost plan and rate, board minutes, and other documents related to and filed with the record. This schedule satisfies the minimum required retention period set forth in the U.S. Code of Federal Regulations at 2 CFR §200.517

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain in office for two (2) years, then send to storage for three (3) years, then destroy. If records are converted to electronic/digital format, paper copies should be retained for the duration of the retention period unless department-head approval is granted to dispose of them after verification of successful conversion to electronic/digital format.		Paper	Shred
Retain for five (5) years, then destroy. LITIGATION HOLD: Any records subject to a litigation hold must be retained until the hold is lifted by the Legal Office, regardless of whether the specified retention period has elapsed.		Electronic	Erase

Approvals

Status	Name	Title	Date
Approved	Sean Byrne	Records Officer	8/26/2016 2:28:00 PM
Approved	Bunnie Jones	Record Administrator	9/16/2016 12:24:00 PM
Approved	Fred Previts	State Archivist	9/20/2016 9:20:00 AM
Approved	Martin Meeks	State Auditor	9/22/2016 2:54:00 PM

Notes

Date	Reason	User