Agency Schedule Detail

Authorization Number : 10551623

Agency Series No. : FIN-11

Status : Active

Agency Web Link :

Agency : AGO

Confidential Description :

Division : AGOF564

Vital Description :

Section :

Record Title : Accounts Receivables

Revision : 0

Record Description : Records documenting the tracking of outstanding invoices for state agencies or vendors not paid through inter-state transfer vouchers. Records include, but are not limited to, invoices and supporting documentation regarding such thing like payroll or travel costs.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain 4 years, provided audited.	If not paid within a year, the debt and supporting documentation are turned over to collections and become a collections account (ORC 131.02 debt can be turned over after 45 days)	Electronic	Delete
Retain 4 years, provided audited, unless saved electronically.	If not paid within a year, the debt and supporting documentation are turned over to collections and become a collections account (ORC 131.02 debt can be turned over after 45 days)	Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Nathan Owens	Records Coordinator	8/10/2016 1:35:00 PM
Approved	Pari Swift	Records Officer	8/11/2016 11:29:00 AM
Approved	Bunnie Jones	Record Administrator	9/16/2016 1:44:00 PM
Approved	Fred Previts	State Archivist	9/20/2016 9:12:00 AM
Approved	Martin Meeks	State Auditor	9/22/2016 11:39:00 AM

Notes

Date	Reason	User