| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Retain for period specified for electronic format, then destroy. If converted to electronic/digital format, paper records may be destroyed after verification of successful conversion. | The duration of the incentive or agreement varies and commonly extends beyond five years. | Paper | Shred |
| CERTIFICATION DOCUMENTS AND AGREEMENTS: Retain for the duration of the agreement or certification plus two years, then destroy. ANNUAL REPORTS: Retain for five (5) years. Annual reports compiled by the Agency must then be reviewed by the State Archives prior to disposal. SUPPLEMENTAL ITEMS: Retain for five (5) years, then destroy. The Agency is not a party to the agreements and supplemental items do not serve to document the agency''s role. Certification of an area or program is based upon whether it has the characteristics set forth in the applicable section of the Ohio Revised Code. LITIGATION HOLD: Any records subject to a litigation hold must be retained until the hold is lifted by the Legal Office, regardless of whether the specified retention period has elapsed. | The duration of the incentive or agreement varies and commonly extends beyond five years. | Electronic | Erase |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Sean Byrne | Records Officer | 8/10/2016 1:18:00 PM |
| Approved | Bunnie Jones | Record Administrator | 8/10/2016 2:49:00 PM |
| Approved | Martin Meeks | State Auditor | 8/11/2016 9:05:00 AM |
| Approved | Fred Previts | State Archivist | 8/17/2016 12:34:00 PM |
| Date | Reason | User |
|---|