| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Retain entire file onsite for 6 years after employee’s date of separation. After 6 years, review file and shred contents except for (a) civil service application, (b) personnel action forms, (c) PERS registration, (d) child support compliance forms, (e) acknowledgment of unclassified status (if applicable), and (f) documents detailing circumstances of separation (if any). These items can be shredded upon creation of a digital copy that is checked for accuracy and completeness. | An employee taking disability retirement has reinstatement rights for 5 years from the effective date of disability benefit (ORC 145.362; OAC 123:1-30-04). | Paper | Shred |
| Retain digitized portion of the paper-based file for 50 years from employee''s date of separation, then delete. | Needed for employment verifications and retirement system contributions. | Electronic | Delete |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Jacob Wallace | Records Officer | 6/15/2016 10:46:00 AM |
| Approved | Bunnie Jones | Record Administrator | 6/20/2016 10:58:00 AM |
| Approved | Martin Meeks | State Auditor | 6/20/2016 1:55:00 PM |
| Approved | Fred Previts | State Archivist | 6/21/2016 9:11:00 AM |
| Date | Reason | User |
|---|