| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Retain for period specified for electronic format, then destroy. If converted to electronic/digital format, paper records may be destroyed after verification of successful conversion and review by State Archives. | Paper | Shred | |
| Retain two (2) years after completion of program or project, or until superseded or obsolete. (Federal or state statutory or regulatory provisions applicable to certain programs may affect record retention periods. In such cases, the statutory or regulatory provisions shall take precedence over the retention language set forth in this schedule.) Records subject to audit shall be further retained until audit report is released and discrepancies addressed. Upon expiration of the retention period: STATE ARCHIVE REVIEW IS REQUIRED for state plans and official annual and final reports. ALL OTHER RECORDS IN THIS SERIES: destroy after the retention period has elapsed. LITIGATION HOLD: Any records subject to a litigation hold must be retained until the hold is lifted by the Legal Office, regardless of whether the specified retention period has elapsed. | Electronic | Erase |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Fred Previts | State Archivist | 7/20/2016 8:50:00 AM |
| Approved | Sean Byrne | Records Officer | 7/26/2016 10:57:00 AM |
| Approved | Bunnie Jones | Record Administrator | 7/26/2016 11:28:00 AM |
| Approved | Martin Meeks | State Auditor | 7/28/2016 10:35:00 AM |
| Date | Reason | User |
|---|