| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Retain six (6) years after completion of project or such shorter limitations to bring claims if contractually agreed upon. For unsuccessful/unfunded applications and unexecuted projects: retain one (1) year after date of last action. Statutory or regulatory provisions applicable to certain programs may affect retention of related records. In such cases, the statutory or regulatory provisions shall take precedence over the retention language set forth in this schedule. Records subject to audit shall be further retained until audit report is released and discrepancies addressed. LITIGATION HOLD: Any records subject to a litigation hold must be retained until the hold is lifted by the Legal Office, regardless of whether the specified retention period has elapsed. | Bond expiration date corresponds to the duration of the project. | Electronic | Erase |
| Retain for period specified for electronic format, then destroy. If converted to electronic/digital format, paper records may be destroyed after verification of successful conversion. | Bond expiration date corresponds to the duration of the project. | Paper | Shred |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Monica O'Keefe | Records Coordinator | 10/12/2022 10:06:44 AM |
| Approved | Benjamin Lagrasso | Records Officer | 10/12/2022 10:15:41 AM |
| Approved | Terri Dittmar | Record Administrator | 10/13/2022 7:43:13 AM |
| Approved | Fred Previts | State Archivist | 10/13/2022 4:20:23 PM |
| Approved | Martin Meeks | State Auditor | 10/14/2022 10:03:26 AM |
| Date | Reason | User |
|---|