| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Retain five (5) years after expiration date or termination of contract, or for unsuccessful proposals/bids retain two (2) years after contract award date, then destroy. Statutory or regulatory provisions applicable to certain programs may affect retention of related records. In such cases, the statutory or regulatory provisions shall take precedence over the retention language set forth in this schedule. Records subject to audit shall be further retained until audit report is released and discrepancies addressed.LITIGATION HOLD: Any records subject to a litigation hold must be retained until the hold is lifted by the Legal Office, regardless of whether the specified retention period has elapsed. | Five-year retention aligns with statute of limitations set forth in ORC 126.301 | Electronic | Erase |
| Retain for period specified for electronic format, then destroy. If converted to electronic/digital format, paper records may be destroyed after verification of successful conversion. | Five-year retention aligns with statute of limitations set forth in ORC 126.301 | Paper | Shred |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Monica O'Keefe | Records Coordinator | 5/30/2023 12:37:19 PM |
| Approved | Benjamin Lagrasso | Records Officer | 5/30/2023 1:02:38 PM |
| Approved | Terri Dittmar | Record Administrator | 6/7/2023 7:33:10 AM |
| Approved | Martin Meeks | State Auditor | 6/13/2023 8:47:27 AM |
| Approved | Fred Previts | State Archivist | 6/20/2023 3:27:10 PM |
| Date | Reason | User |
|---|