| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Retain for period specified for electronic format, then destroy. If converted to electronic/digital format, paper records may be destroyed after verification of successful conversion. | Paper | Shred | |
| AGREEMENTS NOT SUBJECT TO CLAWBACK: Retain three (3) years after closeout or post-term reporting (if required) then destroy. AGREEMENTS SUBJECT TO CLAWBACK: Retain for the later of [a] three (3) years after the end of post-term reporting, or [b] two (2) years after the expiration of the clawback period; then destroy. UNFUNDED/UNSUCCESSFUL APPLICATIONS: retain two (2) years after date of denial, then destroy. Statutory or regulatory provisions applicable to certain programs may affect retention of related records. In such cases, the statutory or regulatory provisions shall take precedence over the retention language set forth in this schedule. Records subject to audit shall be further retained until audit report is released and discrepancies addressed. LITIGATION HOLD: Any records subject to a litigation hold must be retained until the hold is lifted by the Legal Office, regardless of whether the specified retention period has elapsed. | Electronic | Erase |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Sean Byrne | Records Officer | 5/17/2016 11:43:00 AM |
| Approved | Bunnie Jones | Record Administrator | 6/20/2016 6:12:00 PM |
| Approved | Fred Previts | State Archivist | 6/21/2016 9:51:00 AM |
| Approved | Martin Meeks | State Auditor | 6/23/2016 3:55:00 PM |
| Date | Reason | User |
|---|