Agency Schedule Detail

Authorization Number : 195-0322

Agency Series No. : DEV-LEG-02

Status : Active

Agency Web Link :

Agency : DEV

Confidential Description : May contain confidential personal or business information, such as Employer Identification Numbers, Social Security numbers, and/or trade secrets.

Division :

Vital Description :

Section :

Record Title : CLAIMS, LITIGATION, COLLECTION AND INVESTIGATION FILES

Revision : 0

Record Description : Includes, but is not limited to, documents relative to legal matters of which the Ohio Development Services Agency is, or may be, a party. Also includes certifications, administrative hearings, internal or external investigations, correspondence, legal opinions, and other records related to actual or potential legal matters.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain in office area for two (2) years after case is closed and no further appeals can be filed, then destroy. If dismissed without prejudice, retain one year after statute of limitations runs, then destroy. For matters that do not result in litigation, retain records for two (2) years after matter is closed. LITIGATION HOLD: Any records subject to a litigation hold must be retained until the hold is lifted by the Legal Office, regardless of whether the specified retention period has elapsed.		Electronic	Erase
Retain for period specified for electronic format, then destroy. If converted to electronic/digital format, paper records may be destroyed after verification of successful conversion.		Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Sean Byrne	Records Officer	5/17/2016 11:05:00 AM
Approved	Bunnie Jones	Record Administrator	6/20/2016 6:11:00 PM
Approved	Fred Previts	State Archivist	6/21/2016 9:53:00 AM
Approved	Martin Meeks	State Auditor	6/23/2016 4:04:00 PM

Notes

Date	Reason	User