Agency Schedule Detail

Authorization Number : 195-0325

Agency Series No. : DEV-HR-02

Status : Active

Agency Web Link :

Agency : DEV

Confidential Description : May contain confidential personal information, including social security numbers.

Division :

Vital Description :

Section :

Record Title : HUMAN RESOURCES OPERATIONAL FILES

Revision : 0

Record Description : Includes, but is not limited to: hiring materials and posting files for unsuccessful applicants; contingent workforce records; workforce development; health, safety and incident records; internal investigations; civil rights and Title VII records; requests for outside agency to investigate; employee training records; tuition reimbursement and other education assistance; discipline and grievance records; other operational records.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain for period specified for electronic format, then destroy. If converted to electronic/digital format, paper records may be destroyed after verification of successful conversion.		Paper	Shred
Retain two (2) years from the record date or the date of final disposition of an action (if applicable), then destroy. Records subject to audit shall be further retained until audit report is released and discrepancies addressed. Records requiring periodic updating to ensure current information, such as annual contingent worker Emergency Contact Forms, should be destroyed when superseded by the updated version. NOTE: In the event that the collective bargaining agreement specifies retention and record storage obligations that differ from the obligations set forth in this schedule, the terms in collective bargaining agreement shall take precedence over this schedule. Refer to the terms of current agreement and the applicable OAC provisions. LITIGATION HOLD: Any records subject to a litigation hold must be retained until the hold is lifted by the Legal Office, regardless of whether the specified retention period has elapsed.		Electronic	Erase

Approvals

Status	Name	Title	Date
Approved	Sean Byrne	Records Officer	5/17/2016 10:23:00 AM
Approved	Bunnie Jones	Record Administrator	6/20/2016 6:11:00 PM
Approved	Fred Previts	State Archivist	6/21/2016 9:56:00 AM
Approved	Martin Meeks	State Auditor	6/23/2016 4:07:00 PM

Notes

Date	Reason	User