Agency Schedule Detail

Authorization Number : 195-0312

Agency Series No. : DEV-FIN-01

Status : Active

Agency Web Link :

Agency : DEV

Confidential Description :

Division :

Vital Description :

Section :

Record Title : BUDGET AND FINANCE FILES

Revision : 0

Record Description : Includes, but is not limited to, financial statements, budget reports, planning materials and supporting documentation, financial transaction records to include vouchers, requisitions, purchase orders, invoices, receipts, property inventories, collection records, accounting documents, and related records. This schedule is for NON-FEDERAL awards. Records directly pertaining to FEDERAL AWARDS are managed in accordance with Record Series "DEV-SVC-07: Federal Awards."

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain for period specified for electronic format, then destroy. If converted to electronic/digital format, paper records may be destroyed after verification of successful conversion.		Paper	Shred
Retain two (2) years, then destroy. Records subject to audit shall be further retained until audit report is released and discrepancies addressed. LITIGATION HOLD: Any records subject to a litigation hold must be retained until the hold is lifted by the Legal Office, regardless of whether the specified retention period has elapsed.		Electronic	Erase

Approvals

Status	Name	Title	Date
Approved	Sean Byrne	Records Officer	5/17/2016 9:34:00 AM
Approved	Bunnie Jones	Record Administrator	6/20/2016 1:19:00 PM
Approved	Fred Previts	State Archivist	6/21/2016 9:39:00 AM
Approved	Martin Meeks	State Auditor	6/23/2016 2:34:00 PM

Notes

Date	Reason	User